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Request for Proposal

If you already have meeting specs in a PDF or Microsoft Word document,
click here to e-mail them to us.


* = required fields
Prefix (Mr., Mrs., Ms., Dr., etc.)
First Name *
Last Name *
(Surname)
Organization *
Address (line 1) *
Address (line 2)
City *
State/Province *
Postal Code *
Country
Phone *
Fax
Email *
Web site
Type of organization
 Response to RFP/
Bid Proposal needed by
MM/DD/YYYY
MEETING PROFILE
Complete
meeting name
Meeting Management Company Name
Phone   Fax
 
Meeting type
Meeting
scope 		Where do attendees come from?
Decision
made by
Meeting
start date
MM/DD/YYYY   Meeting
end date 		  MM/DD/YYYY
   
Total number
of people
Total number
of rooms blocked
 Number
of suites
Percent single rooms   Percent double rooms
%   %
Peak night rooms   Number of days hotel rooms are required
 
 Alternate dates
this meeting
may be held
Alternate
date #1 		MM/DD/YYYY   Alternate
date #2 		MM/DD/YYYY
 
 Rate Range
 Largest
meeting setup 		for number of people.
Number of concurrent breakout rooms used
Number of on-site food and beverage functions
Largest meal period
Preferred
major arrival/ departure days
Alternate arrival/ departure days  
Meeting held
Preferred location and type of hotel facilities
(Check all that apply)
Airport   Convention Hotel  
Citywide   Downtown  
Conference Center   Suburban  
Other
Largest on-site food and beverage function attendance
Number of off-site food and beverage functions
EXHIBITS (If any, please complete the section below.)
Type of show
Number of booths   (if none, please put 0)
Size of booths
8x10   10x10   Tabletop
Other
Total gross exhibit square feet
Move In Day
First Show Day
Last Show Day
Move Out Day
SPORTS VENUES
Arrival Day
Departure Day
Number of seats  
Facilities needed
Specify      Number  
Specify      Number  
Specify      Number  
Specify      Number  
Dorm facilities for athletes? Yes       No  
If yes, how many beds?

SPECIAL REQUIREMENTS
CVB's can also assist you in finding specialized services to make your planning process easier.
Check those items for which you desire additional information:
Audio-Visual Services
Beach
Child Care
Diabetic
Fitness Facilities
Golf
Hired Entertainment or Speakers
Kosher Food
Off-Premise Catering or Banquet Facilities
Official Airline
Official Car Rental Company
Official Travel Agency
Shopping
Shuttle Service or Ground Transportation
Special assistance/disabilities
Spouse or Youth Programs
Teleconferencing
Tennis
Theme Parties or Special Events
Tours or Sightseeing
Union Hotels
Vegetarian
Water sports
Send me a Meeting Planners Guide
Other


Send service lead to appropriate members
Thank you for using our RFP/Bid Proposal service. Before you send your RFP/Bid Proposal we'd appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting will be held in the future.
MEETING HISTORY
Enter up to four years of meeting history (Past numbers should be actual pickup)
At least one year of history is required beginning with the most recent.
Past
Start Date(s) 		Past
End Date(s) 		City State/
Province 		Name of Hotel or Facility Convention Center (Y/N) Total # People Exhibit Facility Type Total # Rooms
Pickup
Type of
hotel used
OTHER FUTURE MEETINGS
Enter up to two future meetings (Future numbers should be estimates)
Future
Meeting Date(s) 		City State/
Province 		Name of Hotel or Facility Confirmed Hotel (Y/N) Total # People Total # Rooms Blocked Total #
Rooms
on Peak
Editorial Comments/
Special Notes
  security image
*SECURITY CODE
 
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